 | Corporate Retreats, Team
Building Activities and Customized Tours
 | Wildlife and glacier cruises |
| Fishing, rafting, hiking |
| sea kayaking, dog sledding, gold panning |
| snowmobiling, flight seeing, ATV tours |
| horseback riding, paragliding |
| Train rides |
| Overnight Trips
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| Props and Decorations
| Table centerpieces, floral, linens, chair covers |
| Lighting |
| Decorations
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| Corporate Theme Events
| Charter cruises |
| Alaska Heritage Center |
| Chartered train ride |
| Crow Creek Mine |
| DC-3 Mt. McKinley flight seeing and airplane hanger
party |
| Fly By Night Club |
| Hot Rods Nightclub |
| Alaska Aviation Museum |
| Anchorage Museum of History and Arts |
| Sourdough Mining |
| Douglas Hall
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| Entertainment
| DJs, live dance bands |
| Clowns, jugglers |
| Massage therapists |
| Alaska native dancers |
| Fur fashion show |
| Eskimo blanket toss, ulu demonstration |
| Iditarod musher and dogs |
| Alaskan Storytellers |
| Totem pole carvers |
| Seymore Moose and Critters |
| Alaskan artists and photographers
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| Advance Planning Services
| Registration for optional and group tour activities |
| Tour brochure design and production |
| Site selection and contract negotiations |
| coordination of site inspection and assistance
during visit |
| Speaker coordination |
| hotel and off site catering, coordination and menu
planning
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| On-Site Services
| Ground Transportation (vans, motor coaches,
mini-buses, and limos) |
| Airport meet and greet services |
| Personal hotel greeting and welcome information
packet |
| Registration for optional and group tour activities |
| Staff throughout program 24 hours a day |
| Security
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| Registration
Coordination
| Accept all conference registrations. |
| Enter all registrants into customized database. |
| Record all monies received with registrations prior
to delivering them to conference. |
| Provide a complete list of registration totals up
to once a week. |
| Accept phone traffic associated with registrations. |
| Provide staff for your registration desk at
conference. |
| Produce and mail confirmation letters to
registrants |
| Provide a complete registrant list on disk and hard
copy at the conclusion of conference. |
| Mail two sets of invoices, one month apart from
each other, for outstanding balances at the conclusion of the
conference. |
| Telephone attendees with outstanding balances one
month after the second invoice has been sent requesting payment. |
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| Exhibitor Services
| Coordinate the designing, printing and distribution
of exhibitor solicitation packet. |
| Enter all exhibitors into customized database. |
| Produce and mail confirmation letters to
exhibitors. |
| Record all monies received with exhibitor
registrations prior to turning them over to the conference. |
| Make solicitation phone calls to as many as
potential exhibitors. |
| Accept phone traffic associated with exhibits |
| Coordinate equipment rental including but not
limited to pipe and draping. |
| Provide a complete exhibitor list with contact
information on disk and hard copy at the conclusion of conference. |
| Create, distribute and tally one page vendor
evaluation forms to be distributed on the last day of the show. |
| Coordinate production and mailing of exhibitor
thank you letters. |
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| Speaker Coordination
| Act as liaison between speakers and conference. |
| Produce and coordinate mailing speaker information
letter. |
| Enter all speakers into customized database. |
| Determine speaker presentation needs and
disseminate information appropriately. |
| Coordinate speaker travel arrangements as
necessary. |
| Create, distribute (to speaker for distribution to
class) and tally one page workshop evaluation form. |
| Speaker list provided on disk and hard copy at the
conclusion of conference. |
| Coordinate production and mailing of speaker "thank
you" letters |
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| Material Coordination
| Order supplies including name badge holders,
ribbons, tickets and office supplies. |
| Stuff name badges, event tickets and attach ribbons
to name badge holders. |
| Construct attendee packets (including folders,
bags, errata sheets and other). |
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| Facility Coordination
| Produce event sheets with complete meeting room
descriptions appropriate for facility |
| Act as liaison between facility and conference to
produce meeting and food and beverage events. |
| Coordinate audio/visual equipment usage with
subcontractor. |
| Provide on-site management at event to assure it
occurs as outlined in event sheets. |
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| Printing Coordination
| Coordinate the designing, printing and distribution
of call for papers, registration form, program, teaser postcard and
reminder postcard. |
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| Event Management
| Develop conference timeline. |
| Review timeline regularly with conference committee
to assure tasks are accomplished. |
| Work with your organization to determine committees
and committee responsibilities. |
| Attend planning meetings. |
| Facilitate planning meetings. |
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| Financial Services
| Develop a realistic budget. |
| Keep track of all expenses and income associated
with the conference. |
| Establish a conference banking account. |
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| Housing Bureau
| Act as a liaison between hotels and conference |
| Design housing form appropriate for distribution to
conference attendees. |
| Enter all registrants into customized database. |
| Provide a complete list of housing totals up to
once a week. |
| Accept phone traffic associated with housing. |
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| Field Trip Management
| Arrange transportation and meals. |
| Distribute RFP's for required services. |
| Act as liaison between vendors and conference. |
| Provide an on-site manager to assure smooth
send-off on the day of the event(s). |
| Secure necessary insurance certificates from
transportation providers. |
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| Post Conference Report
| At the conclusion of the conference Logistics LLC
will provide a written report on activities that were contracted.
These items might include hotel occupancy, registration totals,
summary of conference evaluations and meals served vs. guaranteed. |
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